Administration / Accounts Officer / Admin Officer

Female

Duties and Responsibilities:

·      Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts.

·      Sending invoices to all clients and responsible for calling and sending follow-ups regarding their payment. Managing and updating all payables and receivables.

·      Assisting our accounts department during audit and all details needed regarding accounts. Responsible for Petty Cash, Credit Card Transactions, and cheques.

·      Prepare regular reports on expenses and office budgets

·      Maintain and update company databases

·      Answering and assisting clients with their inquiries. Greeting and directing visitors.

·      Making sure that deadlines are met on time to avoid any inconvenience with clients and payments.

 Answering telephone calls, responding to queries, and replying to emails.

·      Preparing expense reports, office budgets, official correspondence/memorandum

·      Managing office supplies and ordering new supplies as needed. Operating copy equipment, printers, or other equipment necessary.

·      Systematically filing important company documents and ensuring their confidentiality. Prepare reports as assigned.

·      Scheduling meetings, sending meeting invitations, booking conference rooms and parking space for visitors. Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces.

·      Hiring maintenance vendors to repair or replace damaged office equipment.

·      Assisting with job postings and interviews preparing payroll and personnel databases. Responsible for the staff attendance, annual leave and booking their flight tickets and any other transportation.

·      Distributing memos and reports and ensuring that everyone is kept current on necessary company news and information.

Desired Skills & Experience

Requirements and Skills:

·  Proven work experience as an Administrative Officer, Administrator or similar role; additional qualifications in Office Administration are a plus.

·      Solid knowledge of office procedures

·      Experience with office management software like MS Office (MS Excel and MS Word, specifically, Power Point is a must)

·      Strong organization skills with a problem-solving attitude

·      Excellent written and verbal communication skills

·      Attention to details

·      Filing/paper management

·      Bookkeeping, typing, equipment handling

·      Research and communication skills

·      Self-motivation, fast learner and pro-active

·      Time and project management

·      Team player, loyal to the company