Key Responsibilities:

 Receive purchase requisitions and obtain quotations from approved suppliers.

 Prepare and issue purchase orders and follow up on deliveries to ensure timely receipt of materials.

Coordinate with suppliers regarding pricing, lead times, and order status.

Maintain supplier databases, procurement records, and purchasing files.

Verify supplier invoices against purchase orders and delivery notes.

Monitor inventory levels and coordinate with warehouse personnel to avoid stock shortages.

Maintain, update, and control all procurement-related documents, contracts, technical data sheets, and correspondence.

Ensure proper filing, indexing, retrieval, distribution, and archiving of documents.

Control document revisions and maintain document registers in accordance with company procedures.

Prepare procurement reports, outstanding purchase order reports, and document status reports.

Assist in audits by providing required procurement and document control records.

Perform other duties assigned by management.

Qualifications and Experience

Bachelor's Degree or Diploma in Supply Chain Management, Business Administration, or a related discipline.

Minimum 3 years of experience in procurement and document control, preferably in a manufacturing or industrial environment.

Proficiency in ERP/SAP systems and Microsoft Office applications.

Competencies

Procurement and vendor coordination

Document management and record control

Negotiation and communication skills

Attention to detail and accuracy

Time management and multitasking abilities

Ability to work under pressure and meet deadlines