Location: Doha, Qatar – On-Site

Employment Type: Full-Time

Work Arrangement: In Person

Reporting To: CEO / Director

Position Overview

We are seeking a highly organized, professional, and discreet Executive Administrative Assistant to provide comprehensive administrative and executive support to the CEO/Director.

The successful candidate will be responsible for managing schedules, correspondence, meetings, travel arrangements, documentation, and day-to-day executive priorities while maintaining the highest standards of professionalism, confidentiality, efficiency, and attention to detail.

Key Responsibilities

Manage the CEO/Director’s calendar, appointments, meetings, and daily priorities.

Handle emails, telephone calls, correspondence, and confidential information with professionalism and discretion.

Coordinate business travel, accommodation, transportation, meetings, and related arrangements.

Prepare reports, presentations, letters, correspondence, and other business documents.

Liaise professionally with internal departments, clients, business partners, and external stakeholders.

Coordinate special assignments, projects, follow-ups, and executive-level administrative activities.

Maintain accurate, organized, and confidential records, files, and documentation.

Monitor pending matters and ensure timely follow-up and completion.

Provide comprehensive executive secretarial and administrative support.

Assist the CEO/Director with other administrative, operational, and business-related duties as required.

Requirements

Proven experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar position.

Previous experience supporting a CEO, Director, or senior executive is highly preferred.

Excellent organizational, communication, coordination, and time-management skills.

Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

Excellent written and spoken English.

High level of professionalism, discretion, confidentiality, and integrity.

Ability to work independently, prioritize tasks effectively, and manage multiple responsibilities in a fast-paced environment.

Strong attention to detail, follow-up, and problem-solving abilities.

Professional appearance with a service-oriented and positive approach.

Immediate availability is required.

Candidates from the Philippines are preferred.

Application Instructions

Interested candidates should apply through Indeed only and submit a CV clearly demonstrating relevant executive administrative, executive secretarial, or personal assistant experience.

Telephone applications or inquiries will not be considered.

Application Question

Are you available to join immediately?

How to Apply

Please submit your CV through Indeed or send your CV to josua@oissggroup.com.