looking for a highly organized, professional, and reliable Executive Administrative Assistant to provide direct executive, secretarial, and administrative support to the CEO/Director.

The successful candidate will oversee executive schedules, correspondence, meetings, travel arrangements, documentation, and daily administrative priorities while maintaining the highest standards of professionalism, confidentiality, accuracy, and efficiency.

Key Responsibilities

Manage the CEO/Director’s calendar, appointments, meetings, and daily schedules, ensuring priorities are properly coordinated.

Handle emails, telephone calls, business correspondence, and confidential matters with professionalism and discretion.

Coordinate business travel arrangements, including flight bookings, hotel accommodations, transportation, and meeting schedules.

Prepare, review, format, and organize reports, presentations, letters, and other executive documents.

Liaise and coordinate effectively with internal departments, clients, business partners, and external stakeholders.

Provide administrative assistance for special projects, executive assignments, and other business initiatives.

Maintain accurate, organized, and confidential records, files, and company documentation.

Monitor pending matters, track deadlines, and ensure timely follow-ups and completion of assigned tasks.

Provide comprehensive executive secretarial, personal assistance, and administrative support to the CEO/Director.

Undertake other administrative, operational, and business-related responsibilities as assigned by the CEO/Director.

Requirements and Qualifications

Proven experience as an Executive Assistant, Executive Secretary, Personal Assistant, or in a similar administrative position.

Previous experience providing direct support to a CEO, Director, or senior executive is highly preferred.

Excellent organizational, coordination, communication, and time-management skills.

Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.

Strong written and verbal communication skills in English.

High level of professionalism, discretion, confidentiality, and personal integrity.

Ability to work independently, handle multiple responsibilities, and perform efficiently in a fast-paced working environment.

Excellent attention to detail, follow-up, and problem-solving abilities.

Proactive, dependable, well-organized, and service-oriented, with a positive and professional attitude.

Immediate availability to join is mandatory.

Philippines nationality candidates are preferred.

How to Apply

Interested candidates may submit their applications through Indeed or send their updated CV directly to:

Email: josua@oissggroup.com

Applicants are encouraged to highlight their relevant experience in executive administration, secretarial support, calendar management, and personal assistance.

Important Notice: Telephone applications and inquiries will not be entertained. Only applications submitted through the specified channels will be considered.

Application Question

Are you available to join immediately?

Applicants must clearly indicate their availability when submitting their applications.