Key Responsibilities

1. Tender & Document Preparation

• Prepare and compile tender documents, BOQs, and scope of work as per project requirements.

• Draft and review quotations, contracts, and agreements for clients and vendors.

• Maintain accurate records of tender submissions, deadlines, and feedback from clients.

• Ensure all documents adhere to legal and regulatory requirements.

2. Administrative & Office Management

• Maintain an organized filing system for all documents (both physical and digital).

• Prepare, format, and manage reports, presentations, and meeting minutes.

• Handle office correspondence, emails, and phone calls professionally.

• Organize and coordinate meetings, including scheduling, agenda preparation, and follow-ups.

• Procure and manage office supplies and equipment.

• Ensure a clean, efficient, and productive office environment.

3. Finance & Invoicing

• Prepare, track, and follow up on invoices, payments, and receipts.

• Maintain accurate records of financial transactions, petty cash, and office expenses.

• Assist in the preparation of financial reports and budget tracking.

4. Follow-Ups & Coordination

• Regularly follow up with clients, suppliers, and subcontractors regarding ongoing projects and payments.

• Ensure timely submission of documents, approvals, and project-related paperwork.

• Coordinate with various departments to ensure smooth project execution.

5. Digital Marketing & Social Media Management

• Assist in managing social media accounts by posting updates and engaging with the audience.

• Create basic marketing materials such as brochures, proposals, and presentations.

• Update and maintain the company’s website and online presence.

• Monitor social media metrics and report performance.

6. Cost Estimation & Analysis

• Assist in preparing detailed cost estimates for projects and services.

• Analyze project costs to identify potential areas for savings.

7. Clerical & Support Tasks

• Data entry and database management.

• Draft official letters, memos, and other correspondence.

• Provide administrative support to team members as required.

8. Filing & Documentation

• Maintain an up-to-date and well-organized filing system (physical and digital).

• Ensure timely archiving and retrieval of documents.

• Develop and implement document control procedures.

Requirements

• Proven experience as an Admin Assistant or in a similar role.

• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

• Familiarity with tendering processes, BOQs, and invoice processing.

• Basic understanding of digital marketing and social media management.

• Excellent communication, organization, and multitasking skills.

• Ability to work under pressure and meet deadlines.

• Proficiency in English (knowledge of Arabic is a plus).

Please WhatsApp your CVs on 55514300

Job Type: Full-time

Application Deadline: 15/02/2025