We're Hiring | Admin & Client Relations Coordinator

We're looking for a warm, polished, and highly organised individual to join our team at DHI as our Admin & Client Relations Coordinator.

This is a front-facing role — you'll be the first impression our clients have of us, so presentation, communication, and attention to detail are everything.

What you'll do:

Key Responsibilities

1- Client-Facing & Communication

- Greet and receive clients visiting the office

- Manage all incoming inquiries via phone, WhatsApp, and email within the same working day

- Communicate with clients in both Arabic and English, professionally and warmly

- Follow up on proposals, pending approvals, and client decisions

2- Proposals & Offers

- Prepare service proposals and client-facing offer documents using DHI templates

- Coordinate with the design team to compile scope, pricing inputs, and timelines

- Ensure all offers are formatted correctly, branded, and sent on schedule

- Maintain a log of all proposals issued and their status

3- Administration & Office Management

- Manage the office calendar, schedule meetings, and send invitations

- Record and circulate minutes of meetings within 10 minutes of conclusion

- Maintain all filing systems (digital and physical) — contracts, correspondence, trackers

- Keep the office presentable and stocked at all times

- Update and maintain company trackers and CRM records

4- Internal Coordination

- Liaise with design, accounting, and operations teams for document handovers

- Support the broader admin team with day-to-day tasks as directed

Requirements

• Previous experience in administration, coordination, or client relations preferred
• Basic knowledge of AutoCAD and understanding of drawings/layouts
• Good communication and organizational skills
• Ability to multitask and manage deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Positive attitude and strong attention to detail

Preferred Skills

• Experience in interior design, fit-out, or construction industry is an advantage
• Ability to understand floor plans and technical drawings
• Strong client handling and follow-up skills

Joining immediately

If you're the kind of person who takes pride in how things look, sound, and feel , we'd love to hear from you.
Send your CV to: hr@dhi.qa and Info@dhi.qa