Document Controller – Maintenance Contracts
Job Summary
Responsible for managing the full lifecycle of maintenance documentation, including PPM scheduling, work-order follow-up, client sign-offs, document archiving, correspondence, and invoice support.
Key Responsibility
- Follow up on PPM schedules and corrective work orders to ensure timely completion and closure.
- Upload, update, and track documents in ERP/CRM systems and client portals.
- Prepare and issue PPM/service reports and follow up on client approvals and sign-offs.
- Prepare official letters and supporting documentation for invoice submission.
- Maintain proper document filing and archiving, ensuring easy retrieval and traceability.
- Maintain incoming and outgoing correspondence and contract documentation.
- Coordinate with Maintenance, Contracts, Accounts, clients, and other relevant teams.
- Follow up on pending documents, approvals, reports, work orders, and invoice requirements.
- Maintain accurate document registers, trackers, and records.
- Support audits by providing required documents and records promptly.
Requirements
- Diploma/Bachelor’s degree in Business Administration, Office Management, or related field.
- 4 years of experience in document control, coordination, or administration; maintenance/service-contract experience preferred.
- Good working knowledge of MS Excel, Word, and ERP systems.
- Experience with CMMS or client service portals is an advantage.
- Strong follow-up, coordination, time-management, and document-control skills.
- Fluent in English; Arabic is an advantage.
- Valid Qatar Driving Licence required; own car preferred.
If you're interested, please share your CV at: career@floragroup.net
Job Type: Full-time
License/Certification:
- Qatar Driving License (Required)